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Cargo damage or loss

Cargo damage or loss

If there is damage to or loss of cargo, the cover provided by the P&I insurer may be involved and the Company, the P&I insurer or their local correspondent should be contacted.

If the cargo has damaged the vessel, please refer to section 3.16 Structural failure.

3.2.1 Action to be taken Cargo damage

The following actions must be taken if there is damage to the cargo

  • call the local correspondent to appoint a surveyor
  • take mitigating steps to prevent further deterioration of the cargo
  • protect the damaged cargo, e.g. cover with tarpaulins
  • stop any leakage/spillage of the cargo
  • should any pollution occur, refer immediately to the Shipboard
  • immediately refer to the Emergency Contingency Plan
  • broadcast a navigation warning and report to the nearest coastal state, and
  • inform the Company and the P&I insurer.

Oil Pollution Emergency Plan (SOPEP) or Vessel’s Response Plan (VRP). Cargo lost overboard creating a hazard to navigation

Should cargo which may be a hazard to navigation, e.g. containers, be lost overboard, the Master should

3.2 cargo damage or loss

3.2.2 evidence to be collected

In the event of loss of or damage to the cargo the following evidence should be obtained

  • date, vessel’s time, UTC (Co-ordinated Universal Time) and location of the incident
  • weather and visibility at the time of the incident (keep any weather records)
  • description of the events leading up to the incident
  • description of the cargo affected, e.g. commodity, numbers, marks, packing, weight
  • description of the nature and extent of the loss of or damage to the cargo
  • description of stowage place
  • description of type, size and pattern of lashings applied
  • description of who performed the lashing
  • location of the cargo concerned (if already discharged ashore)
  • description of vessel’s gear, tackle or equipment involved or used during the incident
  • broken or damaged vessel’s equipment
  • broken or damaged lashing material used
  • names and contact details of persons and their employers involved in the incident, including vessel’s crew involved
  • names and contact details of eye witnesses to the incident, including vessel’s crew involved
  • eye witness statements, including vessel’s crew involved
  • statements by cargo interests
  • specific stowage, carriage, ventilation or handling instructions from third parties, e.g. supercargo and/or cargo interests
  • photographs or video of the incident or the damaged cargo
  • sketches and drawings including measurements and distances
  • cargo samples – please also see section 2.12.9 Cargo sampling dry solid cargo.

3.2 cargo damage or loss

3.2.3 documents to be retained

The following documents or electronic data must be kept if relevant/available • bill of lading

  • mate’s receipt
  • manifest
  • tally sheets
  • outturn report
  • partlow chart of reefer container
  • temperature and atmosphere related records
  • ventilation records
  • stowage plan(s)
  • lashing and securing plan(s)
  • lashing and stowage certificates issued
  • stability and stress calculations at the commencement of the voyage and at the time of the incident
  • voyage/carriage instructions
  • reefer instructions
  • cleanliness inspection certificates
  • weather reports during the voyage
  • complete logbook extracts (or copies from the logbook)
  • sounding reports of bilges, wells and tanks
  • letters of protest received or issued
  • cargo analysis certificates
  • survey reports
  • cargo calculations for the voyage
  • empty tank certificate after discharge
  • pumping log
  • OBO/ROB calculation reports.
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