IV-B/ 6.5 Rescue activities (see: section 6.2 "Person-overboard activities" of this chapter) .

IMO STANDARD MARINE COMMUNICATION PHRASES (SMCPs) Part 4.3

Maritime blog

IV-B/ 6.5 Rescue activities

(see: section 6.2 "Person-overboard activities" of this chapter)

.1 Rescue persons in following order:

- persons in water

- injured / helpless persons

- women and children

- passengers

- crewmembers.


.2 Ask survivor following information and report:

.2.1 What was total number of persons on board vessel in distress ?

.2.1.1 Total number of persons: ... .

.2.2 What was number of casualties ?

.2.2.1 Number of casualties: ... .

.2.3 What was number of lifeboats / liverafts launched ?

.2.3.1 Number of lifeboats / liferafts launched: ... .

.2.4 What was number of persons in lifeboats / liferafts ?

.2.4.1 Number of persons in lifeboats / liferafts: ... .

.2.5 What was number of persons in water ?

.2.5.1 Number of persons in water: ... .

.3 Inform coast radio station about name(s) / call sign(s) and destination of vessel(s)

with survivors.

.3.1 Inform about number of survivors on (each) vessel.

.3.2 Inform about condition of survivors.

.4 Inform coast radio station about condition of vessel in distress:

.4.1 Vessel in distress sunk.

.4.2 Vessel in distress adrift (near position ...) / drifting (in ... degrees).

.4.3 Vessel in distress on fire.

.4.4 Vessel in distress capsized.

.4.5 Vessel in distress grounded (in position: ...).

.4.6 Vessel in distress not under command.

.4.7 Vessel in distress no danger to navigation.

.5 Transmit following safety message / navigational warning and report:

Vessel in distress (in position ...) danger to navigation.

.5.1 Safety message / navigational warning transmitted.

IV-B/ 6.6 Finishing with search operations

.1 Search finished at ... UTC.

.1.1 Inform crew / lookouts / engine room and report.

.1.1.1 Crew / lookouts / engine room informed.

.2 Resume on-board routine at ... UTC and report.

.2.1 On-board routine resumed at ... UTC.

.3 Cancel all rescue preparations and report.

.3.1 All rescue preparations cancelled.

.4 Inform coast radio station / searching vessels about cancellation of search and rescue

and report.

.4.1 Coast radio station / searching vessels informed.


Chapter C: Cargo and Cargo Handling

IV-C/ 1 Cargo handling procedure

IV-C/ 1.1 Loading and unloading

1.1.1 Loading capacities and quantities

. 1 What is deadweight of vessel?

. 1.1 Deadweight ... tonnes.

. 2 What is hold capacity of vessel?

. 2.1 Hold capacity ... cubic metres.

. 3 What is bale capacity of vessel?

. 3.1 Bale capacity ... cubic metres.

. 4 What is grain capacity of vessel?

. 4.1 Grain capacity ... cubic metres.

. 5 What is container capacity of vessel?

. 5.1 Container capacity ... TEU.

. 6 How many reefer plugs has vessel?

. 6.1 Vessel has ... reefer plugs.

. 7 How many 20'/ 40' containers has vessel to load?

. 7.1 Vessel has to load ... 20'/ 40' containers.

. 8 How many cubic metres of cargo space are required?

. 8.1 ... cubic metres of cargo space required.

. 9 How many tonnes/cubic metres can vessel still load?

. 9.1 Vessel can still load ... tonnes/cubic metres.

.10 How many tonnes/cubic metres vessel load on deck?

.10.1 Vessel can load ... tonnes/cubic metres on deck.

.11 How many containers can vessel load on deck?

.11.1 Vessel can load... 20'/40' containers on deck.

.12 How many cars/trailers/trucks/ ... can vessel load?

.12.1 Vessel can load ... cars/trailers/trucks/ ... .

.13 What is length/size/depth of no. ... hold?

.13.1 Length/size/depth of no. ... hold ... metres.

.14 What is size of hatch openings?

.14.1 Size of hatch openings ... by ... metres.

.15 What is safety load of no. ... hold?

.15.1 Safety load of upper deck/tween deck/lower deck of no. ... hold

... tonnes per square metre.

.16 How many tonnes/cubic metres of ... are booked?

.16.1 ... tonnes of ... booked.

.17 Vessel has still to bunker ... tonnes of fuel/fresh water/ ... .

1.1.2 Port/shipboard cargo handling gear and equipment

. 1 Are dockside/floating cranes available?

. 1.1 Yes, dockside/floating cranes available.

. 1.2 No, dockside/floating cranes not available.

. 2 What is capacity of crane?

. 2.1 Capacity of the crane: ... tonnes.


. 3 What is maximum reach of crane?

. 3.1 Maximum reach of the crane: ... metres.

. 4 What is handling capacity of container crane/bridge?

. 4.1 Handling capacity of container crane/bridge: ... containers per hour.

. 5 What is handling capacity of grain elevator/ore loader/ ... ?

. 5.1 Handling capacity of grain elevator/ore loader/ ... tonnes/cubic metres per hour.

. 6 What is pumping capacity of cargo pumps?

. 6.1 Pumping capacity of cargo pumps: ... tonnes per hour.

. 7 Are (light) fork-lift trucks for cargo holds available?

. 7.1 Yes, (light) fork-lift trucks available.

. 7.2 No, (light) fork-lift trucks not available.

. 8 Only use electric fork-lift trucks in holds.

. 9 What is elevation of fork-lift truck?

. 9.1 Elevation of fork-lift truck: ... metres.

.10 What is capacity of fork-lift truck?

.10.1 Capacity of fork-lift truck: ... tonnes.

.11 What is capacity of derricks/ cranes of vessel?

.11.1 Capacity of derricks/ cranes of vessel: ... tonnes.

.12 What is capacity with traverse?

.12.1 Capacity with traverse: ... tonnes.

.13 Can you work with union purchase/in tandem?

.13.1 Yes, we can work with union purchase/in tandem.

.13.2 No, we cannot work with union purchase/in tandem.

.14 Who will provide slings?

.14.1 Vessel/stevedores will provide slings.

.15 Are can hooks/net slings/car slings/board slings/ ... available?

.15.1 Yes, can hooks/net slings/car slings/board slings/ ... available.

.15.2 No, can hooks/net slings/car slings/board slings/ ... not available.

.16 What is capacity of ... slings?

.16.1 Capacity of ... slings : ... tonnes.

.17 These slings do not permit safe cargo handling.

.17.1 Replace slings.

.18 Are bob cats available for trimming?

.18.1 Yes, bob cats available for trimming.

.18.2 No, bob cats not available for trimming.

.19 Are stiffeners available?

.19.1 Yes, stiffeners available.

.19.2 No, stiffeners not available.

1.1.3 Preparing to load/unload

. 1 Prepare vessel for loading/unloading.

. 2 Unlock hatch covers.

. 3 Rig hatchrails in no. ... hold(s).

. 4 Give notice of readiness to load/unload by ... UTC/local time.

. 5 Is cargo list available and complete?

. 5.1 Yes, cargo list available and complete..

. 5.2 No, cargo list not available and complete (yet).

. 5.3 Cargo list available and complete in ... minutes.

. 6 Complete stowage plan.

. 7 Agree stowage plan with stevedores.


. 8 Make stability calculation.

. 9 Are goods ready to load?

. 9.1 Yes, goods ready to load.

. 9.2 No, goods not ready to load (yet).

. 9.3 Goods ready to load in ... minutes/hours.

.10 Are holds clean/dry/free of smell ?

.10.1 Yes, holds clean/dry/free of smell.

.10.2 No, holds not clean/dry/free of smell (yet).

.10.3 Holds clean/dry/free of smell in ... minutes/hours.

.11 Clean hold(s) /deck(s).

.12 Are safety arrangements in hold(s) operational?

.12.1 Yes, safety arrangements in hold(s) operational.

.12.2 No, safety arrangements in hold(s) not operational (yet).

.12.3 Safety arrangements in hold(s) operational in ... minutes.

.13 Cover bilge(s) with tarpaulins/wrapper/ ... before loading.

.14 Are sufficient dunnage and mats available?

.14.1 Yes, sufficient dunnage and mats available.

.14.2 No, sufficient dunnage and mats not available.

.15 Fill double bottom tank(s)/ballast tank(s) before loading heavy lifts.

.16 Pump out ballast water.

.17 What is maximum loading rate/unloading rate?

.17.1 Maximum loading rate/unloading rate ... tonnes per hour.

.17.2 Do not exceed loading rate/unloading rate of ... tonnes per hour.

1.1.4 Operating cargo handling equipment and hatches

. 1 Open all hatches before loading/unloading and report.

. 1.1 All hatches open.

. 2 Are cranes/derricks operational?

. 2.1 Yes, cranes/derricks operational.

. 2.2 No, cranes/derricks not operational (yet).

. 2.3 Cranes/derricks operational in ... minutes.

. 3 Rig derrick(s)/crane(s) of no. ... hold.

. 3.1 Rig heavy lift derrick.

. 4 Shift derrick(s) of no. ... hold to ... side.

. 5 Check preventers.

. 6 Top derrick(s) over hatch/pier.

. 6.1 Lower derrick(s) over hatch/pier.

. 7 Swing derrick(s)/crane(s) outboard.

. 8 Keep safe working load of derrick(s)/crane(s).

. 9 Instruct winchman/craneman .

.10 Clean tween deck before opening lower hold.

.11 Switch on/off hold ventilation.

.12 Switch on/off hold lights.

.13 Close/open cargo port(s) to no. ... hold(s).


1.1.5 Maintaining/repairing cargo handling equipment

. 1 Check hold(s)/hatch cover(s)/derrick(s) for damage and report.

. 1 .1 Cargo battens damaged.

. 1 .2 Rubber seals of hatch cover(s) damaged.

. 1 .3 Preventer(s) of no. ... hold(s) damaged.

. 1 .4 (Container) lashings damaged.

. 1 .5 ... damaged.

. 1 .5 .1 Replace damaged ... .

. 2 Hold ladder(s) bent.

. 2 .1 Straighten hold ladder(s).

. 3 Are hold ventilators operational?

. 3.1 Yes, hold ventilators operational.

. 3.2 No, hold ventilators not operational.

. 3.3 Hold ventilators operational in ... minutes.

. 4 Are winch motors operational?

. 4.1 Yes, winch motors operational.

. 4.2 No, winch motor of no. ... derrick not operational.

. 4.3 Winch motor of no. ... derrick operational in ... minutes.

. 5 Check repair of crane/winch / ... personally.

. 6 Lubricate blocks of crane(s)/derrick(s).

. 7 Lubricate wires of crane(s)/derrick(s).

1.1.6 Briefing on stowage and securing

. 1 Check careful and safe stowage.

. 2 Check complete unloading.

. 3 Check proper use of handling gear.

. 4 Check careful separation of different lots.

. 5 Close hatches in case of rain/snow/ ... .

. 6 Cover goods with mats/... before closing hatches for sea.

. 7 Refuse damaged (crushed/renailed/wet/torn/resewn (...) boxes/cartons/cases/crates/bags/...

. 8 Do not overstow cartons with other goods ... .

. 9 Do not use hooks for handling bags.

.10 Stow ventilation ducts into bag cargo.

.11 Place dunnage between tiers.

.12 Fill up broken stowage with small stowage.

.13 Stow ... into tween deck of no. ... hold.

.14 Stow pallets/cartons/... closely together.

.15 Stow ... in reefer hold.

.16 Stow empty containers in topmost tiers .

.17 Stow container(s) onto hatch cover(s).

.18 Check containers for damage.

.19 Check correct interlock of stowpieces.

.20 Check correct fixing of rope clips.

.21 Secure heavy lift(s) immediately .

.22 Relash all lashings.


IV-C/ 1.2 Handling dangerous goods (also see IMO-IMDG Code, 1994)

1.2.1 Briefing on nature of dangerous goods

. 1 What is IMO-Class of these goods?

. 1.1 IMO-Class of these goods: ... .

. 2 This package contains IMO - Class ... goods.

. 3 These goods/liquids/substances are flammable/oxidizing/poisonous - handle with caution.

. 4 These goods emit flammable gases in contact with water - keep dry.

. 5 These goods are liable to spontaneous heating and combustion.

. 6 Do not touch ... .

1.2.2 Instructions on compatibility and stowage

. 1 Observe IMDG-Code when loading/stowing.

. 2 Check proper segregation of goods.

. 3 Check correct technical names in documents.

. 4 Check correct marks/labels/placards .

. 5 Check compatibility of IMO-Class ... goods.

. 6 Stow flammable goods away from engine room bulkhead/ ... .

. 7 Stow IMO-Class ... goods away from living quarters.

. 8 Stow IMO-Class ... goods away from ... .

. 9 Stow IMO-Class ... goods separated (by one hold) from IMO-Class ... goods.

.10 Stow infectious substances separated by one hold/compartment from foodstuffs.

.11 Stow IMO-Class ... goods under deck.

.11.1 Stow IMO-Class ... goods on deck.

.11.2 Cover IMO-Class ... goods on deck with tarpaulins/ ... .

.12 Stow drums away from IMO-Class ... goods at minimum of ... metres.

.13 You can stow poisonous and flammable goods in one hold.

.14 Brief stevedores on dangerous goods in number ... hold(s).

.15 Refuse damaged/wet/ ... packings with dangerous goods.

.16 Ventilate hold(s) before entering.

.17 Use calibrated test meters for checking oxygen level.

.18 Load/unload IMO-Class ... goods first.

.19 No smoking when loading/unloading.

1.2.3 Reporting incidents

. 1 Sling(s) with carboys/bottles/drums/ ... of IMO-Class ... goods dropped on deck.

. 1.1 Liquid/powder/gas escaping.

. 2 Several drums/barrels/tanks/ ... leaking.

. 2.1 Several drums/tanks/ ... deformed.

. 3 ... container with IMO-Class ... goods leaking out of door.

. 4 Leaking substance damaged goods.

. 5 Leaking substances/oil/liquid/ ...of IMO - Class ... escaped into sea

(inform pollution control).

. 5.1 Leaking substances/oil/liquid/ ...of IMO - Class ... escaped into harbour basin (inform pollution control).

. 6 Temperature in locker/container/ ... with IMO-Class ... goods increasing (rapidly).

. 7 Orange/red/white/ ... smoke developing among IMO-Class ... goods (on deck).


. 8 (Minor) explosion in number ... hold.

. 8.1 Minor/major damage to gas tank/container/....

. 9 Minor/major fire was in number ... hold.

. 9.1 Fire extinguished.

. 9.2 IMO-Class ... goods re-ignited.

. 9.3 Fire under control.

. 9.4 Fire not under control (yet) (inform on radio).

. 10 Report injured persons.

. 10.1 No person injured.

. 10.2 Number of injured persons/casualties: ... (inform on radio).

. 11 ... stevedores complain about headache/nausea/ ... .

. 12 ... stevedores received acid burns/ ... on hands/ on ... .

1.2.4 Action in case of incident

. 1 Take actions according to Emergency Plan and report.

. 2 Turn vessel out of wind - leaking gas/smoke poisonous.

. 2.1 Vessel turned out of wind.

. 3 Put on protective clothing and breathing apparatus.

. 4 Stop leakage.

. 4.1 Leakage stopped.

. 5 Let leakage evaporate.

. 6 Remove leakage with synthetic scoops.

. 6.1 Leakage removed.

. 6.2 Use absorbants for leakage.

. 6.3 Do not touch leakage.

. 7 Separate contaminated goods from other goods.

. 7.1 Contaminated goods separated .

. 8 Cover contaminated goods with tarpaulins/ ... .

. 8.1 Contaminated goods covered with tarpaulins/ ... .

. 9 Only open container/hold/locker/ ... when smoking stopped.

.10 Cool down container/ ... with water.

.10.1 Container/ ... cooled down.

.11 Ventilate hold(s) carefully.

.12 Close hatch -switch on fire extinguishing system.

.12.1 Hatch closed - fire extinguishing system switched on.

.13 Fight fire from great distance.

.14 Flood no. .. hold(s).

.14.1 No. ... hold(s) flooded.

.15 Rescue persons.

.15.1 Take injured persons/ casualties to safe area.

.15.2 Provide first aid to injured persons/casualties.

.15.3 Call ambulance.

.16 Take off and dispose contaminated clothing.

.16.1 Contaminated clothing disposed.

.17 Alter course for nearest port (inform on radio).

.17.1 Course altered for port of ... - radio coast station informed.


IV-C/ 1.3 Handling liquid goods, bunkers and ballast - pollution prevention

.1 Preparing safety measures

.1.1 Plug scuppers and report.

.1.1.1 Scuppers plugged.

.2 Plug save - alls / drip - trays and report.

.2.1 Save - alls / drip - trays plugged.

.3 Close sea - valves / discharges and report.

.3.1 Sea - valves / discharges closed.

.4 Stand by absorbent material/sand and report.

.4.1 Absorbent material/sand standing by.

.5 Stand by spill control gear and report.

.5.1 Spill control gear standing by.

.6 Stand by emergency fire pump / foam monitor and report.

.6.1 Emergency fire pump / foam monitor standing by.

.7 Stand by fire extinguishers and report.

.7.1 Fire extinguishers standing by.

.8 Fit bonding wire and report.

.8.1 Bonding wire fitted.

.9 Maintain contact on VHF channels ... with bunker barge / oil terminal.

.10 Is oil spill plan available ?

.10.1 Yes, oil spill plan available.

.10.2 No, oil spill plan not available (yet).

.10.3 Oil spill plan available in ... minutes.

.11 Instruct pumpman / ... and report.

.11.1 Pumpman / ... instructed.

1.3.2 Operating pumping equipment

(including: phrases for communication with bunker barge / oil terminal)

.1 What is (maximum) loading rate / discharge rate ?

.1.1 (Maximum) loading rate / discharge rate: ... tonnes per hour.

.2 How many tonnes of ... oil / ... can you take ?

.2.1 We can take ... tonnes of ... oil / ... .

.3 Is COW - system / inert gas system operational ?

.3.1 Yes, COW - system / inert gas system operational .

.3.2 No, COW - system / inert gas system not operational (yet).

.3.3 COW - system / inert gas operational in ... minutes.

.4 When will crude oil washing start ?

.4.1 Crude oil washing will start in ... minutes.

.5 How many pumps?

.5.1 Number of pumps: .... .

.6 What is pumping pressure ?

.6.1 Pumping pressure ... bars.

.7 Can we connect loading arm ?

.7.1 Yes, you can connect loading arm.

.7.2 No, you cannot connect loading arm (yet).

.7.3 Connect loading arm in ... minutes.

.8 Inform ... minutes before loading/discharge will start/finish.

.8.1 Loading/discharge will start/finish in ... minutes.


.9 What is back pressure for stripping ?

.9.1 Backpressure for stripping ... bars.

.10 Are cargo hoses / booms connected ?

.10.1 Yes, cargo hoses / booms connected.

.10.2 No, cargo hoses / booms not connected (yet).

.10.3 Cargo hoses / booms connected in ... minutes.

.11 Are cargo hoses / booms disconnected ?

.11.1 Yes, cargo hoses / booms disconnected.

.11.2 No, cargo hoses / booms not disconnected (yet).

.11.3 Cargo hoses / booms disconnected in ... minutes.

.12 Are you ready to load /discharge?

.12.1 Yes, ready to load / discharge.

.12.2 No, not ready to load /discharge (yet).

.12.3 Ready to load /discharge in ... minutes.

.13 Keep safe working pressure.

.14 Open valve(s) and report.

.14.1 All full open aboard / ashore.

.15 Close valve(s) and report.

.15.1 All full closed aboard / ashore.

.16 Start pumping (slowly).

.17 Are you pumping ?

.17.1 Yes, pumping.

.17.2 No, not pumping.

.18 Are you receiving ?

.18.1 Yes, receiving.

.18.2 No, not receiving.

.19 Up pumping rate.

.20 Down pumping rate.

.21 (Quantity received) - stop pumping.

1.3.3 Reporting and cleaning up spillage

.1 Leak at manifold connection !

.1.1 Overflow at ... !

.2 Stop pumping !

.2.1 Pumping stopped.

.3 How much spill ?

.3.1 Spill about ... tonne(s).

.4 Clean up spill with ... .

.5 Stand by oil clearance team.

.5.1 Oil clearance team standing by.

.5.2 All crew assist to clean up spill.

.5.4.1 Spillage stopped.

.5.4.2 Spill cleaned up.

.6 Oil / ... escaping into water !

.6.1 Inform pollution control (according to oil spill plan) and report.

.6.1.1 Pollution control informed.


1.3.4 Ballast handling

.1 Plug scuppers and report.

.1.1 Scuppers plugged.

.2 Open sea suction valve and report.

.2.1 Sea suction valve open.

.3 Open ballast tank valve no. ... and report.

.3.1 Ballast tank valve no. ... open.

.4 Start ballast pump and report.

.4.1 Ballast pump started.

.5 Stop ballast pump and report.

.5.1 Stop ballast pump - ballast overflow !

.5.2 Ballast pump stopped.

.6 Close ballast tank valve no. ... and report.

.6.1 Ballast tank valve no. ... closed.

.7 Close sea suction valve and report.

.7.1 Sea suction valve closed.

.8 Pump out ballast tank no. ... and report.

.8.1 Ballast tank no. ... pumped out.

.8.2 Stop ballast pump - ballast dirty !

.8.3 No stripping of ballast tanks in port.

1.3.5 Cleaning tanks

.1 Pump slops into slop tank and report.

.1.1 Slops pumped into slop tank.

.2 Dispose sludge into sludge tank and report.

.2.1 Sludge disposed into sludge tank.

.3 Order shore slop tank/slop barge and report.

.3.1 We have ... tonnes of slops / sludge.

.3.2 Shore slop tank/slop barge ordered.

.4 Start pumping slops and report.

.4.1 Pumping slops started.

.5 Keep safe working pressure.

.6 Stop pumping slops and report.

.6.1 Pumping slops stopped.

IV-C/ 1.4 Preparing for sea

. 1 Close and secure hatch covers for sea and report

. 1.1 Hatch covers closed and secured.

. 2 Lash and secure goods for sea and report.

. 2.1 Goods lashed and secured.

(In ro/ro-ferries: The execution of the instructions 3,4 and 5 given from the bridge on radio should be confirmed from the person in charge of the corresponding station using phrases 3.1, 4.1 and 5.1)

. 3 Close and secure bow door/stern door and report..

. 3.1 Bow door/stern door closed and secured.

. 4 Fold and secure bow ramp/stern ramp/side ramp and report.

. 4.1 Bow ramp/stern ramp/side ramp folded and secured.


. 5 Lash and secure all cars/waggons/ ... and report.

. 5.1 All cars/waggons/ ... lashed and secured.

. 6 Lower and secure derricks/cranes for sea and report.

. 6.1 Derricks/cranes lowered and secured.

. 7 Check lashings and securings and report.

. 7.1 Lashings and securings fast.

. 8 Check seaworthiness of holds and report

. 8.1 Holds seaworthy.

. 9 How many tonnes/cubic meters loaded?

. 9.1 ... tonnes/cubic metres/ ... loaded.

.10 How much ballast can vessel take (down to her marks)?

.10.1 Vessel can take ... tonnes of ballast.

.11 Check trim.

.11.1 Fill forepeak to decrease stern trim.

.11.2 Fill double-bottom tank(s) .

.11.3 Pump fuel from ... tank to ... tank to bring vessel upright.

IV-C/ 2 Cargo Care

IV-C/ 2.1 Operating shipboard equipment for cargo care

. 1 Is equipment for cargo care operational?

. 1.1 Yes, equipment for cargo care operational.

. 1.2 No, ...(equipment) not operational (yet).

. 1.3 ... (equipment) operational in ... minutes.

. 2 What is air change rate of hold ventilators?

. 2.1 Air change rate of hold ventilators ... -fold.

. 3 Are temperature recorders/humidity recorders in hold(s)operational?

. 3.1 Yes, temperature recorders/humidity recorders in hold(s) operational.

. 3.2 No, temperature recorders/humidity recorders in hold(s) not operational (yet).

. 3.3 Temperature recorders/humidity recorders in hold(s) operational in ... minutes.

. 4 Operate reefer holds separately and report.

. 4.1 Refer holds operated separately.

. 5 Operate reefer holds jointly and report.

. 5.1 Reefer holds operated jointly

. 6 Instruct the crew how to connect reefer plugs/clip-on units/con-airs and report.

. 6.1 Crew instructed how to connect reefer plugs/clip-on units/con-airs.

IV-C/ 2.2 Taking measures for cargo care

2.2.1 Carrying out inspections

. 1 Holds must be inspected by surveyor before loading.

. 2 Check reefer holds for proper loading preparation and report.

. 2.1 Reefer holds must be inspected by sanitary service before loading.

. 2.2 Reefer holds must be pre-cooled for survey.

. 2.2.1 Reefer holds ready for loading.

. 3 Are holds clean( dry and free of smell)?

. 3.1 Yes, holds clean( dry and free of smell).

. 3.2 No, holds not clean (dry and free of smell) (yet).

. 3.3 Holds clean (dry and free of smell) in ... minutes/hours.


. 4 Check operation of hold ventilators and report

. 4.1 Hold ventilators in operation.

. 4.2 Hold ventilators( in no. ... hold(s)) not in operation.

. 4.3 Hold ventilators (in no ... hold(s)) in operation in ... minutes.

. 5 Order surveyor to check reefer plugs.

. 6 Order surveyor to check cargo securings.

. 7 Is certificate of survey available and complete?

. 7.1 Yes, certificate of survey available and complete.

. 7.2 No, certificate of survey not available and complete (yet).

. 7.3 Certificate of survey available and complete in ... minutes/hours.

. 8 Check cargo regularly during voyage.

. 9 Check lashings and securings every day/every ... hours..

. 9.1 Relash lashings of ... .

. 9.1.1 Lashings of ... relashed.

.10 Enter all checks into log - book.

.11 Before unloading open hatches only when surveyor present.

2.2.2 Describing damage to the cargo

(also see section 1.2.3 "Reporting incidents" of this chapter)

. 1 ...(cargo) in bad condition.

. 2 Packages of ...(cargo) wet.

. 2.1 Packages of ... (cargo) damp/mouldy.

. 3 Packages of ...(cargo) marked by fresh water/sea water.

. 4 Metal of ...(cargo) rusty.

. 5 Bands of ...(cargo) broken/missing/ruty.

. 6 Crates/cases with ...(cargo) renailed.

. 6.1 Boards of crates/cases with ...(cargo) loose.

. 7 Marks/labels on ...(cargo) unclear/illegible/false.

. 8 Contents of drums/barrels/ ... unknown.

. 9 Weight of ...(cargo) unknown.

.10 Boxes/crates/cases/ ... with ...(cargo) damaged.

.11 Bags/bales with ...(cargo) torn.

.12 Bags/bales with ...(cargo) spilling.

.13 Bags/bales with ...(cargo) resewn.

.14 Drums/barrels/ ... with ...(cargo) leaking.

.15 Drums/barrels/ ... deformed.

.16 Boxes/cartons/cases/ ... with ...(cargo) crushed.

.17 Bags/boxes/cartons/ ... with ...(cargo) empty.

.17.1 Bags/boxes/cartons/ ... with ...(cargo) are not full.

.17.2 Bags with ...(cargo) slack.

.18 Bags with ...(cargo) filled (up) with sweepings.

.19 Bags/boxes/cartons/ ... with ...(cargo) second hand.

.20 Boxes/cartons/cases/ ... with bottles of ...(cargo) (partly) broken.

.21 ...( cargo) (partly) eaten by rats/worms.

.22 ...( cargo) of ... (partly) infected by vermin.

.23 ... container(s) damaged.

.23.1 ... container(s) damaged before loading.

.23.2 ... container(s) damaged in loading.

.23.3 ... container(s) damaged by shifting on board.

.23.4 ... container(s) damaged by heavy seas.


.23.5 ... container(s) washed overboard (inform on radio).

.23.6 ... container(s) open (and contents (partly) missing).

.24 Temperature in no. ... hold above normal.

.24.1 Temperature in no. ... hold below normal.

.24.2 Temperature in no. ... hold critical.

.24.3 Temperature in no. ... hold ... degrees Celsius.

.25 Humidity of ...(cargo) above normal.

.25.1 Humidity of ...(cargo) below normal.

.25.2 Humidity of ...(cargo) critical.

2.2.3 Taking actions

(also see section 1.2.4 "Action in case of incident"of this chapter)

. 1 Switch on hold ventilation to supply air.

. 1.1 Switch on hold ventilation to exhaust air.

. 2 Switch off hold ventilation (in case of shipping seas).

. 3 Switch on/ off automatic temperature control.

. 4 Switch on/off automatic temperature recorder.

. 5 Relash container(s)/car(s)/ ... in no. ... hold/on deck and report.

. 5.1 Container(s)/car(s)/ ... in no. ... hold/on deck relashed.

. 6 Replug reefer container(s) in no. ... hold/on deck.

. 7 Secure shifting cargo in no. ... hold/on deck and report

. 7.1 Shifting cargo in no. ... hold/on deck secured.

. 8 Protect deck cargo of ...(cargo) against sun/rain/shipping seas..

. 9 Keep deck cargo of ...(cargo) wet.

. 10 Keep deck cargo of ...(cargo) dry.

. 11 Check contents of drum(s)/barrel(s)/container(s)/ ... with false labels.

Chapter D: Passenger Care

(The phrases of this chapter should be used by Masters, Officers and crew members of passenger ships and passenger ferries to inform passengers on safety aspects and to organize their conduct in case of an emergency.)

IV-D/ 1 Briefing/instruction

IV-D/ 1.1 Conduct of passengers aboard

1.1.1 General information on conduct of passengers on board

.1 Ladies and Gentlemen. This is Captain ...speaking.

I have pleasure in informing you that all safety equipment is in full working order. The bow/stern doors are closed and secured. The ship is in all respects ready for sea. Please listen carefully to the safety instructions which follow. In the unlikely event of an emergency, please obey the orders given on the public address system.

.2 Passengers are requested to read all notes and leaflets concerning safety regulations.

.3 All regulations concerning the ship's routine have to be obeyed.


1.1.2 Briefing on prohibited areas, decks, spaces in the ship

Safety regulations do not permit passengers to enter the following spaces:

‑ navigating bridge

‑ engine room

‑ manoeuvring areas at the front and back end of the ship

‑ cargo rooms and compartments

‑ service rooms

‑ all areas and spaces marked "Crew only"

‑ all closed, sealed and/or roped off areas, spaces and rooms

‑ car decks when the ship is at sea.

IV-D/ 1.2 Briefing on safety regulations/preventive measures/communications

.1 International regulations require all passengers to be assembled in a drill which has to take place within 24 hours of leaving port.

.2 A drill will be held

‑ to familiarize passengers with their assembly stations

‑ to familiarize passengers with their life-saving equipment

‑ to familiarize passengers with emergency procedures

.3 All passengers must attend this drill.

1.2.1 General emergency alarm

.1 In case of emergency seven short blasts and one long blast will be given with the ship's whistle and the alarm system.

.2 Remain calm when you hear the general emergency alarm.

.3 Passengers will be taught how to act and behave in cases of emergency (also see section 2 of this chapter).

1.2.2 Preventing/reporting fire

. 1 Always remember that fire is the greatest hazard aboard ship.

. 2 Always act immediately if you detect fire, smell or smoke.

. 3 Always inform somebody of the crew if you detect fire, smell or smoke.

. 4 Be careful to extinguish cigarettes completely.

. 5 Put used cigarettes in a container provided.

. 6 Never smoke in bed.

. 7 Never smoke on deck except in areas labelled as smoking areas.

. 8 Never throw a cigarette overboard.

. 9 The use of naked light and open fire is strictly prohibited.

.10 Never use lighted candles.

.11 Never hang anything over or near an electric bulb.

.12 Never use an electric iron in a cabin. If you need to iron something use the ironing room on .... deck. The key may be collected at the information desk.

.13 If you detect a fire, smell or smoke act immediately as follows:

‑ Call out "Fire !"

‑ Operate the nearest fire alarm

‑ Inform a member of the crew

‑ Telephone the navigating bridge. The number to dial is ....


1.2.3 P.A. announcements on emergencies

. 1 Attention please! Attention please!

This is your captain with an important announcement. I repeat, this is your captain with an important announcement.

. 1. 1 We have grounded/ a minor flooding (in ... )/ a minor fire (in ... ).

. 1. 2 There is no immediate danger to our passengers or the ship ‑ and there is no reason to be alarmed.

. 1. 3 For safety reasons we request all passengers to go to their assembly stations on deck .. and wait there for further instructions.

. 1. 4 Please follow the instructions given by the officers and crew members.

. 1. 5 The ship's fire brigade/damage control team is fighting the fire/flooding.

. 1. 6 We have also radio contact with other ships/radio coast stations.

. 1. 7 The fire/flooding is under control.

. 1. 8 As soon as I have further information I will make another announcement. I ask you kindly to remain calm. There is no danger at this time.

. 2 This is your Captain speaking. I have another announcement. The fire/flooding is not under control yet.

. 2. 1 There is smoke formation/flooding in ... - access to this area is prohibited..

. 2. 2 For safety reasons we request all passengers to prepare to go to their assembly stations. Access to the assembly stations will be via ...... . Do not forget to take your lifejackets and blankets with you.

. 2. 3 All passengers of deck no. ..... are requested to follow the crew members who will escort you to your assembly stations.

. 2. 4 When you get to your assembly stations put on your lifejackets and wait for further orders.

. 2. 5 Do not go to the lifeboat stations until you are ordered to do so.

. 2. 6 Go to your lifeboat stations.

. 2. 7 Follow the escape route shown.

. 2. 8 Do not enter the lifeboats/liferafts. The order to enter the lifeboats/liferafts will be given from the bridge or by the officers.

. 2. 9 We have just received a message from land/other ships that assistance is on the way. Assistance should arrive within approximately .... hours.

1.2.4 Person overboard

If you see anybody fall overboard, act as follows:

.1 Call out "Man overboard".

.2 Throw lifebuoys overboard.

.3 Keep your eyes on the person in the water.

.4 Show/tell a ship's officer/crew the person's position in the water, or telephone the bridge immediately, the number is .... .

1.2.5 Protective measures for children

.1 Children must be kept under permanent observation.

.2 Never let children climb or sit on the ship's rails.

.3 Special lifejackets for children are available; please ask the steward/stewardess.

.4 You may leave your children under qualified care in the children's playroom/on the playdeck on .... deck from .... to .... hours.


IV-D/ 2 Evacuation and Boat Drill

IV-D/ 2.1 Allocating/directing to assembly stations, describing how to escape

.1 When the general emergency alarm is sounded which consists of seven short blasts and one long blast, all passengers have to go to their assembly station. Take your lifejackets and blankets with you. Lifejackets are stored in your cabins under your beds and at your assembly stations. You are encouraged to try on your lifejacket.

.2 All passengers must put on

‑ warm clothing

‑ long trousers, long‑sleeved shirts/jackets

‑ strong shoes and head covering.

.3 All passengers with their lifejackets and blankets are requested to go to their assembly stations/the lounge/ the ... immediately.

.4 From your assembly stations you will be escorted to your lifeboats/liferafts.

.5 All passengers are requested to carefully study the safety instructions behind their cabin doors.

.6 All passengers are requested to follow the escape routes shown.

.7 Do not use lifts/elevators.

.8 All passengers are requested to strictly obey the instructions given by the officers or crew.

.9 When you hear the abandon ship alarm which consists of one long and one short blast repeated continuously, please act in the same manner as under the general emergency alarm.

.10 During the voyage you may hear some other sound signals. These are exclusively for the information of the crew.

Please, act only if you hear the general emergency alarm or the abandon ship alarm.

.11 If you have any questions regarding safety, do not hesitate to ask any of the ship's officers or crew.

IV-D/ 2.2 Briefing on how to dress and what to take to assembly stations

.1 Take your lifejacket and a blanket.

You will find your lifejacket under your bed.

.2 Put on warm clothing, long-sleeved shirts, strong shoes and head covering whatever the weather. No high-heeled shoes.

.3 Do not forget personal documents, your spectacles and medicine if necessary.

.4 Do not return to your cabin to collect your property.

IV-D/ 2.3 Performing roll call

.1 At your assembly station one of the officers/crew will perform a roll call.

.2 The officer/crew will say "This is a roll call", and he will call out the passengers individually by their names.

.3 When your name is called out, please answer loudly "Here".

.4 If one of your cabinmates is not able to attend the roll call, please inform the officer/crew immediately.


IV-D/ 2.4 Briefing on/demonstrating putting on lifejackets

.1 (dependent on type of lifejacket used)

‑ pull lifejacket over your head

‑ tighten strings well

‑ pull strings around your waist and tie in front.

.2 Follow closely the demonstration given by the officer/crew. The crew members will help you if necessary.

.3 Carefully study the demonstration in the pictures in your cabin.

.4 Carefully study the demonstration in the diagram at the assembly station.

IV-D/ 2.5 Instruction on how to enter and to behave in lifeboats/liferafts,

giving corresponding orders

.1 Enter lifeboat/liferaft only when ordered by an officer/lifeboatman.

.2 Clear entrance of the lifeboat/liferaft when entering.

.3 Do not push each other when entering/leaving the lifeboat/liferaft.

.4 Hold on to ropes or to your seat when lowering/hoisting.

.5 Sit down in the lifeboat/life raft immediately.

.6 Keep your lifejackets on.

.7 Provisions and drinking water will be distributed by an officer/lifeboatman only.

.8 Strictly obey all instructions given by the officer/lifeboatman.

.9 Discipline in the lifeboat/liferaft is of vital importance.

IV-D/ 2.6 On‑scene measures/actions in lifeboats/liferafts

.1 Keep a sharp lookout for persons in the water.

.2 Have a line/hook/knife/lifebuoy ready.

.3 Do not remove your shirts/long trousers/head covering.

.4 Pump out the water/free the lifeboat/liferaft from water.

.5 Who needs medical first aid?

.6 Everybody will get the same ration of provisions and water.

.7 Warning! Do not drink sea water whatever the situation.

.8 We will send a MAYDAY.

.9 We will fire rockets/use smoke buoys/ ..... to attract attention.

.10 We will join the other lifeboats/liferafts.

IV-D/ 3 Attending to passengers in an emergency

IV-D/ 3.1 Informing on present situation

.1 The ship was abandoned in position .... due to fire/grounding/collision/flooding/ heavy list/serious damage/ ... .

.2 Keep calm. There is no reason to panic. The officers/lifeboatmen know exactly what to do.

.3 There are enough life‑saving appliances for everyone on board.

.4 Rescue Co‑ordination Centre/ships in the vicinity have already been informed of our situation.

.5 Ships/helicopters/airplanes are coming to our rescue.

.6 Ships/helicopters/airplanes will reach us within ...... hours.

.7 We have radio contact with rescue craft.

.8 There are enough provisions and drinking water for 48 hours.

.9 You obtain medicine for seasickness from the lifeboatman.


IV-D/ 3.2 Escorting helpless passengers

.1 ...... persons are missing.

.2 Search all cabins/WC/showers for missing persons.

.3 Assist those who need help.

.4 Help children, elderly, disabled, injured or sick persons with lifejackets.

.5 Give assistance when entering lifeboats/liferafts.

.6 We require warm clothing and blankets for the children/elderly/disabled/injured/sick.

.7 We require a stretcher for the disabled/injured/sick.

.8 All persons, please move closer. The elderly/disabled/injured/sick need room to lie down.

.9 All persons, please, be quiet. The children/sick need rest.

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