Garbage Management

In accordance with MARPOL 73/78, Annex V

IMO Res. MEPC. 295(71)

1. Introduction

MARPOL consolidated edition 2017 Annex V which requires that:

.1 every ship of 100 gross tonnage and above, and every ship certified to carry 15 or more persons, and fixed or floating platforms shall carry a garbage management plan;

.2 every ship of 400 gross tonnage and above, and every ship certified to carry 15 or more persons engaged in voyages to ports or offshore terminals of another Party, and every fixed or floating platform shall be provided with a Garbage Record Book; and

.3 every ship of 12 metres or more in length overall, and fixed or floating platforms shall display placards which notify the crew and passengers of the ship’s disposal requirements of regulations 3, 4, 5 and 6 of the Annex and Section 5.2 of part II-A of the Polar Code, as applicable.

These provisions are included in Regulation 10 to the revised MARPOL Annex V with an entry into force date of 1 January 2013.

This plan has been developed to cover all requirements of Annex V considering that Administrations have further enhanced Port State Control inspections.

Preparing this plan, the IMO guidelines published in resolution MEPC.295(71) have been taken into account. Hence the mandatory requirements for the preparation of a shipboard garbage management plan have been fulfilled.

According to the requirements of the Annex V, the plan shall be written in the working language of the crew, and, for ships engaged in international voyages, in English.

The garbage management plan has to contain a list of the particular ship’s equipment and arrangements for the handling of garbage.

This plan is part of the Safety Management System of our company and the ships operated by us.

2. Legal Requirements

2.1 Extract from Annex V of MARPOL 73/78:

Regulation 10

Placards, Garbage Management Plans and Garbage Record Keeping

2.2 Further Regulatory Requirements

Preparing and using this plan the following should be taken into consideration:

Revised MARPOL Annex V

MEPC.277(70) adopted 28^th October 2016

MEPC.295(71) adopted 07^th July 2017

IMO Guidelines for the Development of Garbage Management Plans

MEPC.220(63) adopted 2^nd March 2012

Directive 2000/59/EC of the European Parliament and of the Council

of 27 November 2000 on port reception facilities for ship-generated

waste and cargo residues - Commission declaration

3. Prevention of Pollution from Garbage

3.1 Techniques to manage Garbage

To achieve cost-effective and environmentally sound results, we use a combination of three complementary techniques to manage garbage:

3.1.1 Source Reduction at the Place of Origin

We are endeavoured to receive as little as possible packaging on board of our ships. Wrapping which protect goods on its way to the ship should be replaced in the port before receiving the goods. The storage and handling of goods on board should be organised without the need of packing material. The crew and the passengers should be instructed to come on board with a minimum of packaging.

Also in the day-to-day business of the vessel, a minimum of packaging should be moved within the ship. Wrapping material should be e.g. removed in the provisions room and the transport to the galley should be organised in two-way-boxes. By doing so, the amount of garbage arising in the galley can be reduced.

3.1.2 Recycling

Where packaging is imperative, two-way-packaging or recyclable material should be used preferably. Recyclable waste and packaging should be collected on board and disposed to special companies guaranteeing a proper recycling.

3.1.3 Disposal

Discharge into sea in those limited situations where it is permitted.

Generally, disposal of all garbage into the sea is prohibited, except as provided otherwise in regulations 4, 5, 6 and 7 of revised MARPOL Annex V.

The proper disposal in the ports has the priority over discharge at sea.

3.2 Reduction of packaging

When requisitioning stores and provisions, we encourage our suppliers to remove, reduce all packaging, at an early stage, to limit the generation of garbage on board ships.

3.3 Components of Garbage

The ship’s garbage is made up of distinct components, some of which are regulated in MARPOL Annex V, while others may be regulated locally, nationally or regionally, e.g. domestic, operational, cargo-associated, food and maintenance waste. Each component of the garbage should be evaluated separately to determine the best management practice for that type of garbage, and to be grouped into categories specified below in chapter 4.3.4.

3.4 Record Book and Garbage Record-Keeping

3.4.1 Garbage Record Book

The ship’s officers document each disposal of garbage in the Garbage Record Book. The Garbage Record Book exists as ready-made booklet in compliance with MEPC 277(70). The entries into the Garbage Record Book have to be made in English.

3.4.2 Receipts

The master obtains from the operator of port reception facilities, or from the master of the ship receiving the garbage, a receipt or certificate specifying the estimated amount of garbage transferred. The receipts or certificates must be kept on board the ship with the Garbage Record Book for two years.

3.4.3 Amount of garbage

The amount of garbage on board is estimated in m³, for each category. The Garbage Record Book contains many references to estimated amounts of garbage. It is recognised that the accuracy of estimating amounts of garbage is left to interpretation. Volume estimated will differ before and after processing (e.g. shredding, compacting, incinerating, etc.). Some processing procedures may not allow for usable estimate of volume, e.g., the continuous processing of food waste. Such factors are taken into consideration when making and interpreting entries in a record.

3.4.4 Documentation

3.5 Placards and Information

MARPOL 73/78 Annex V, Regulation 10, paragraph 1 demands the display of placards for informing crew and passengers about the garbage handling. The placards have to be written in the working language of the ship’s crew which is English. In the crew’s area further placards are being displayed, in particular about collection, separation, transportation, processing and disposing of garbage. They contain clear instructions for the particular case. Appendix 7 and table under 4.5.1 of this plan can be used as placard.

4 Contents of the Garbage Management Plan

The content of the following plan describes each phase of the garbage treatment on board:

4.1 Designated Person for the Execution of the Plan

4.1.1 Designated Person

On board, the CHIEF OFFICER is responsible for implementing the procedure within the plan. The duties of the Chief Officer include but are not limited to:

• ensuring placards are displayed in accordance with the Regulation specified in Chapter 3.5,
• ensuring the crew complies with the ship’s waste management strategy,
• ensuring incineration of wastes in accordance with the equipment manufacturer’s instructions
• ensuring the proper condition and functioning of all equipment for reception, collection, processing, incineration and disposal (maintenance)
• liaison with the bridge team regarding the ship’s position for permissible overboard discharge of certain garbage
• liaison with shore authorities for the port reception facilities
• liaison with the Chief Engineer (engine), Boatswain or similar (deck), Cook (kitchen , mess room, provision store) and Safety Officer (medical waste) as heads of department on a regular basis regarding any problems encountered with garbage management
• signing the Garbage Record Book as required by regulations,
• monitoring the arising amount and composition of garbage, recognising development on time and initialising appropriate measures,
• verifying the effectiveness of procedures of this garbage management plans and introducing improvement in accordance with the master, as necessary.

4.1.2 Assistance to Designated Person

The Chief Officer will be assisted by personnel of all departments in order to ensure an extensive support in collecting, separating, processing and disposal of garbage in all departments of the vessel and to ensure that all procedures are being carried out according to the garbage management plan.

4.2 Collection of Garbage

4.2.1 Suitable Receptacles for Collection and Separation

Where the garbage arises, we provide for suitable receptacles. As the space allows it we put up separated receptacles as per the separation scheme. The locations of the receptacles should be obtainable and to the convenience of the people on board.

Any garbage shall be put in the receptacles of the appropriate category only. All persons on board – whether they are crew or passenger - have to comply with this principle. The crew advises the passengers or guests in case of misuse or any violation of MARPOL Annex V (e.g. throwing overboard of garbage).

ÞThe type and size of the receptacles correspond with the need of the respective category of garbage.

ÞReceptacles for ash, cigarettes, matches or other hot material, have to be fire-proof.

ÞReceptacles for wet waste or humidity submitting substances have to be water-proof. (These are for example cans, one-way cups, food packaging/-waste etc.)

ÞReceptacles for wet waste have to be washable.

ÞReceptacles for cooking oil shall be leak-proof and be closable with a lid/cap.

All receptacles and containers have to be marked with their determination, i.e. the description of the garbage category or the type of the appropriate waste. Warnings have to be shown for specific dangers of particular types of garbage (e.g. poisonous material or material dangerous to health). Furthermore, warnings have to be shown for all material which must not be put into that container (e.g. contents of ash trays).

4.2.2 Locations of Receptacles, Collection and Separation Stations

Locations and stations of all receptacles for collection and separation are identified as specified in Appendix 1.

At each collection point receptacles are to be provided as required and clearly marked as follows: FOOD, PLASTICS, DOMESTIC, OPERATIONAL, COOKING OIL, E-WASTE

This will aid separation, processing, recycling and disposal operations.

Garbage requiring long term storage should be placed in receptacles of suitable material and capacity.

Receptacles in each area are to be checked weekly.

The Chief Mate as designated person is to ensure that personnel are familiar with the location and nature of the receptacles around the vessel.

The officers and crew are to be trained to recognise the importance of using the appropriate receptacles around the vessel when initially disposing of garbage to avoid creating work which would be required by further sorting at a later stage.

4.2.3 Transport from the Source of Generation to the Collection and Separation Stations

Each department head or person in charge for a special working area will ensure that garbage is checked and transported to the central reception area mentioned under 4.2.2.

ÞFor the deck department this person is the Chief officer

ÞFor the engine department this person is the Chief Engineer.

ÞFor the galley, mess rooms, and provision stores this person is the Cook

ÞFor the treatment room this person is the Safety Officer.

4.2.3.1 Garbage in the Crew Area (Crew cabins)

All crew cabins are being served by the respective crew. They bring their garbage to the central collection and separation stations in the receptacles located in their cabins.

4.2.3.2 Garbage in the Accommodation Area

Garbage arising in the accommodation area of the crew and in public passenger areas is being collected in receptacles.

Can and bottle waste are generated in dining room, saloon and private rooms and collected separately by each responsible person and individuals.

4.2.3.3 Garbage in Pantries and Galleys

Very different types of garbage are being generated here. They are divided into the following categories which are the basis for separation:

-Paper, cardboard, cartons, etc.

-Synthetic material foils synthetic material bags, shrinking foils, etc.

-Metal cans, lids and bottle capsules, etc.

-bottles, glasses and glass products generally

-raw food waste

-food scraps, food particles, and all other materials contaminated by such waste

-Cooking oil

All waste is taken to the collecting places at least once a day.

4.2.3.4 Cargo-associated Waste

These are all materials which have become wastes as a result of use on board of ship for cargo stowage and handling. The cargo associated waste include, but are not limited to dunnage, shoring, pallets, lining and packing materials, plywood, paper, cardboard, separation nets, jute cloths, wire and steel strapping. The waste is collected and separated by responsible person for the deck area.

The materials should be used two-way if possible. Having completed discharging the reusability of all parts of this material will be checked. Dirty and not reusable material should be disposed to shore in the port of discharge, as possible.

4.2.3.5 Garbage in engine room

Oily rags shall be collected in a fire-proof receptacle which is closable by lid to avoid any combustion hazard. All garbage accumulated in engine room shall preferably be collected at a central station in containers which are properly marked. This avoids unnecessary garbage accumulation throughout the engine room and uncontrolled garbage collection areas which might be forgotten.

4.2.3.6 E-waste

E-waste shall be collected in engine room and throughout the accommodation and stored in a leak-proof container closable by lid.

Crew members shall pay attention to the presence of potentially hazardous material.

E-waste is prohibited to be discharged into the sea.

Definition of E-waste can be found under Appendix 8.

4.2.3.7 Incinerator Ashes

Incineration ashes are to be collected and separated by the Engine department.

4.2.3.8 Food Waste

Some Governments have regulations for controlling human, plant and animal diseases that may be carried by foreign food wastes and materials that have been associated with them. These regulations may require incinerating, sterilising or other special treatment of garbage to destroy possible pest and disease organisms.

Such garbage is kept separate from other garbage and preferably retained for disposal in port in accordance with the laws of the receiving country.

Precautions must be taken to ensure that plastics associated with food wastes (e.g. plastic food wrappers) are not discharged at sea with the food wastes.

4.2.3.9 Lines and Nets

Synthetic fishing net and line scraps generated by the repair or operation of fishing gear shall not be discarded at sea and is collected in a manner that prevents loss overboard. Such material may be incinerated, compacted or stored along with other plastic wastes.

4.2.3.10 Recyclable Waste

It is recommended that the crew should deposit recyclables such as glass, metal, plastic, paper wastes, etc., into receptacles provided.

4.2.3.11 Cooking Oil

Cat. D waste has to be disposed in compliance with MARPOL V, therefore needs to be disposed ashore only.

4.2.4 Handling of Garbage from Collecting and Separation Places to the Possible Processing Places and Plants

Suitable identified receptacles are provided on primary collection and separation stations. The wastes are separated automatically when they are properly put into appropriate receptacles. The Chief Officer verifies this and ensures the separation in accordance with the instructions given.

From here the garbage can be

-processed on board (see 4.3)

-stored on board (see 4.4)

-discharged at sea in those limited situations where it is permitted (see 4.5)

All these tasks have to be performed by qualified personnel upon explicit instruction of the Chief Officer, only.

4.2.5 Ship’s Training or Education Programmes to Facilitate Collection of Garbage

When signing on for the first time on one of our vessels, all crew members receive an introduction for collecting and separating garbage. The treatment of garbage and keeping the oceans and waters clean is an integral part of our familiarisation programme.

Commencing the voyage, ship’s officers give a brief introduction to the voyage schedule at which all crew members as well as all other employees on board have to take part. Repeatedly, the proper garbage treatment is being pointed out.

In addition to that, this Garbage Management Plan is being made available to everybody at any time for information.

4.3 Processing of Garbage

4.3.1 Personnel Responsible for the Operation of the Equipment

The Chief Officer should ensure that personnel responsible for maintaining and operating processing equipment are capable of doing so competently and in accordance with the manufacturers´ instructions.

The Chief Officer should ensure that appropriate members of the crew are assigned responsibility for operating processing equipment on a schedule commensurate with the ships needs

4.3.2 Garbage Processing Equipment

The garbage processing equipment, plants and units available on board are as follows (incl. the respective capacity is being mentioned here!)

1) capacity:

2) capacity:

3) capacity:

4.3.3 Locations of the Processing Devices and Equipment

These devices have to be located as far away as possible from provisions rooms, stores, galleys and pantries, if not part of their installed equipment. The floor of this room should be prepared for easy cleaning with water.

Location of No. 1)

Location of No. 2)

Location of No. 3)

4.3.4 Categories of Garbage Processed by the Equipment Available

Garbage will be processed under the responsibility of the Chief Officer who is to ensure that the waste is segregated into the following categories as defined in Appendix 8:

plastic,

domestic waste

food waste,

incinerator ash

operational waste

cooking oil

e-waste

garbage that might present hazard to the ship or crew (e.g. acids, chemicals, medical waste, etc.)

And if applicable:

J – Cargo residues (non-HME) K – Cargo residues (HME)

Above mentioned categories need to be recorded in part II of the Garbage Record Book.

4.3.5 Handling of Garbage between the Primary Processing Stations and the Storing and Disposal Facilities

Between the locations described in 4.3.3 and the storage and disposal locations the garbage has to be transported in appropriate and suitable containers only. Doing so, it has to be observed that no parts of the garbage or substances leak or are lost in any other way. This should avoid dirtying of the ship or pollution of the sea.

In particular, it has to be observed that no health risk arises by leaking vapours (e.g. solvents) or from bacteria (e.g. from rotting food, sanitary towels, waste from hospital, etc.).

Transportation containers have to be stowed and secured well in case of using them for storage purposes.

4.3.6 Procedures for the Processing of Garbage

The respective person in charge prepares the garbage processing equipment according to the operation instruction, gets the appropriate collecting containers ready, switches the unit on and feeds it. Doing so, he pays special attention in observing all safety at work instructions to avoiding injuries. In particular while doing maintenance and cleaning work of the equipment, the unit has to be switched off.

Only admitted substances may be processed in a particular garbage processing unit. Before the unit is operated with garbage of another category, all residues of the garbage processed before, have to be removed to avoid intermixing.

All garbage to be disposed at sea, in those limited situations where is permitted, is stored in separate marked containers. It can be either comminuted, ground and/or compacted to reduce the storage volume.

4.3.6.1 Comminuting/Grinding

applicable not applicable

The volume of the garbage can be reduced by comminuting or grinding.

Comminuted or ground garbage must be able to pass through a screen with mesh size no greater than 25mm for disposal into the sea. Such comminuted or ground garbage is stored in suitable receptacles for subsequent discharge into the sea. This requirement generally applies to food wastes and the comminuter or disposer is installed in the galley area. Such comminuted or ground garbage shall not be discharged into a ship’s sewage treatment system unless it is approved for treating such garbage. It is recommended that the discharge from shipboard comminuters be directed into a garbage holding tank when the vessel is operating within an area where discharge is prohibited.

Residues of shell and crustaceans (mussels, crabs, lobsters etc.) shouldn’t be ground since the mineral substances let the cutters of the comminuter get dull.

4.3.6.2 Compacting/Compressing:

applicable not applicable

Also compacting/compressing is able to reduce the volume of the garbage. If grinding machines are used prior to compaction, the compaction ratio can be increased, and the storage space decreased.

Prior to compaction, it has to be checked whether humidity of the garbage can leak out. In this case, the compactor has to be designed for wet garbage and the leakage has to be collected in suitable containers.

4.3.6.3 Incineration of Garbage

applicable not applicable

Special rules on incineration under domestic law may apply in some ports and may exist in some special areas. In the Baltic Sea incineration is prohibited under the Helsinki Convention.

Incineration of hazardous materials (e.g. scraped paint, impregnated wood) and certain types of plastics (e.g. PVC-based plastics or other plastics containing hazardous chemicals) calls for special precaution due to potential environmental and health effects from combustion of by-products.

Garbage is incinerated by a type-approved incinerator on board the ship. Incinerators should only be used to incinerate materials that are specified by the incinerator manufacturers. Any incineration of garbage by using only a simple frame incinerator installed on deck is strictly prohibited.

Operating an incinerator, the following should be noted:

• Before starting the incineration in a port or in the territorial waters it must be checked, whether the operation is allowed or under which special rules by the authorities. The person in charge for incineration has to ask the ship’s officers for permission before commencing the incineration.
• The incineration of garbage that contains a large amount of plastic involves very specific incinerator settings such as higher oxygen injection and higher temperatures (850 to 1,200°C). If these special conditions are not met, depending on the type of plastic and conditions of combustion, some toxic gases can be generated in the exhaust stream, including vaporized hydrochloric (HCl) and hydrocyanic (HCN) acids. These and other intermediary products of combustion of waste containing plastics are toxic to humans and marine life.
• Also prohibited is the incineration of dangerous goods and substances, e.g. scrapped paint, painted or impregnated wood, garbage containing more than traces of heavy metals.

All instruction given by the manufacturer of the incinerator as well as the classification society has to be observed and followed.

4.3.6.4 Composting

applicable not applicable

Composting is a further method of reducing the volume of garbage and for generating a valuable biological fertiliser. During the composting, raw and uncooked food waste are being converted to fertiliser and soil by micro-organism. These will be added by means of a composting-agent.

Substances from animals like meat, fish, eggs etc. must not be composted; furthermore, no cooked nor mouldy foodstuff. Composting needs a lot of oxygen. Garbage to be composted should not be compacted but should be fed as loose as possible into the composter. The temperature around should be at least 20°C. The room should be fitted with a suitable ventilation which exhausts to outside. An always low air pressure in that room should ensure that no air can flow into the superstructure, because it contains bacteria. These could lead to pneumonia over a longer period of time.

The generated compost has to be retained on board in suitable containers until its dispose to shore based processing.

4.3.7 Training or Education Programmes to Facilitate the Processing of Garbage

All persons who serve garbage processing devices must have sufficient knowledge of the respective plant.

The Chief Officer carries out trainings on board. The training programme contains particularly

• the requirements of MARPOL, Annex V
• the subdivision of garbage into categories
• the restrictions and ban of discharging garbage into the sea
• the instructions of this garbage management plan
• instructions or manuals for the processing equipment
• instructions for the inspection and maintenance of the appliances
• waste disposal requirements of the states and ports called.

4.3.8 Available Operating and Maintenance Procedures

Operating and maintenance procedures for all processing equipment are available on board and are part of this garbage management plan. Due to the limited space they have been extracted.

4.4 Shipboard Storage of Garbage or reusable or recyclable material

4.4.1 Location, intended Use and Capacity of the available Storage Stations for each Category of Garbage or reusable or recyclable material

Appendix 1 to this garbage management plan lists the above.

4.4.2 Conditions of how the garbage will be stored, e.g.

“cans” – compacted and stacked

“paper” – compacted and should remain dry

“cooking oil” – collected in leak-proof container with closable lid/cap

“incinerator ash” – fire-proof container

4.4.3 Handling of Garbage, including reusable and recyclable material, between the primary Storage Locations and the Disposal

If garbage can be discharged directly to the sea from its storage facility (e.g. emptying of a garbage tank through a port hole), the port hole or its handle must be locked in restricted areas. The same applies even for permitted areas on special instruction of the shipping company.

If there are a danger of a spontaneous combustion (e.g. oily rags etc.), these have to be stored in fire-proof special containers and be checked regularly.

4.4.3.1 Garbage disposed at shore based facilities

Garbage to be disposed to shore based reception facilities will be stored in separate clearly marked containers. As such garbage is expected to be stored for a long time on board; efforts are made to reduce weight and volume of the garbage. Attention is paid to prevention of fire accident and leakages.

4.4.3.1.1 What to do if garbage cannot be disposed ashore?

As per MEPC.1/Circ.469/Rev.2 the Master of a ship having encountered difficulties in discharging waste to reception facilities should forward the information, together with any supporting documentation, to the Administration and, if possible, to the competent Authorities in the port State. The Flag State shall notify IMO and the Port State of the occurrence. The port State should consider the report and respond appropriately informing IMO and the reporting flag State of the outcome of its investigation. The above-mentioned Circular is considered as part of the GMP.

4.4.3.2 Garbage disposed at sea

Garbage to be discharged into the sea, in those limited situations where it is permitted, will be stored in separate clearly marked containers. This garbage is expected to be stored on board for a short period only. Attention is paid to prevention of fire accident and leakages.

4.4.4 Education and Training Programmes to facilitate the Storage of Garbage

The Chief Officer carries out periodical training and education for facilitating the storing of garbage on board. All training programmes treat the difficulties at the execution of this plan. The programmes emphasise problems in implementing this plan and the program outcome is reported to the head office for reference to development of training and education programmes.

4.5 Disposal of Garbage

4.5.1 Garbage disposal by garbage type in accordance with Annex V of MARPOL 73/78:

1 When garbage is mixed with or contaminated by other harmful substances prohibited from discharge or having different discharge requirements, the more stringent requirements shall apply.2 Comminuted or ground food wastes must be able to pass through a screen with mesh no larger than 25mm

3 The discharge of introduced avian products in the Antarctic area is not permitting unless incinerated, autoclaved or otherwise treated to be made sterile. In polar waters, discharge shall be made as far as practicable from areas of ice concentration exceeding 1/10; in any case food wastes shall not be discharged onto the ice.

4 Offshore platforms located 12 nm from nearest land and associated ships include all fixed or floating platforms engaged in exploration or exploration or associated processing of seabed mineral recourses, and all ships alongside or within 500 m of such platforms.

5 Cargo residues means only those cargo residues that cannot be recovered using commonly available methods for unloading.

6 These substances must not be harmful to the marine environment.

7 Both the port of departure and the port of destination are within the Special Area, and the ship will not transit outside the Special Area, and no adequate reception facilities are available in those ports. If reception facilities are available in one of those ports – discharge into sea prohibited

Consult MARPOL ANNEX V, chapter 5 of part II-A of the Polar Code and the shipboard garbage management plan for details

4.5.2 Definition of Cargo Residues

Cargo residues are considered harmful to the marine environment and subject to regulations 4.1.3 and 6.1.2.1 of MARPOL Annex V if they are residues of solid bulk cargoes (other than grain) which are classified according to the criteria set out in appendix I of the Annex (see Appendix 10).

Cargo material contained in the cargo hold bilge water should not be treated as cargo residues if the cargo material is not harmful to the marine environment and the bilge water is discharged from a loaded hold through the ship’s fixed piping bilge drainage system.

4.5.3 Cleaning Agents and Additives

Cleaning agents and additives contained in hold wash water, and deck and external surface wash water are considered „operational wastes” and are classed as garbage under MARPOL Annex V.

Cleaning agents or additives may be discharged into the sea so long as they are not considered harmful to the marine environment, provided the cleaning agents or additives –

a. are not a „harmful substance in accordance with the criteria in MARPOL Annex III; and

b. do not contain any components which are known to be carcinogenic, mutagenic or re-protoxic.

In order to demonstrate that the cleaning agent or additive is not harmful to the environment, records must be available on the vessel containing evidence by the producer that the product meets the criteria for not being harmful to the marine environment. This could be in the form of a safety data sheet or a stand-alone document.

4.5.4 Disposal of Garbage Ashore

The garbage disposal ashore should be preferred. The Chief Officer co-ordinates disposal with port authorities and reception facilities. All Parties to the MARPOL Convention have obliged themselves to provide sufficient and professional reception facilities. The shore based organisation of the shipping company should be informed in case disposal is impossible or there are doubts about the technical and environmental orientated disposal.

The company addresses a letter of protest to the respective flag state of the ship.

4.5.5 Discharge into the Sea

Each discharge into the sea will be planned and arranged, exclusively, by the Chief Officer. Any discharge must be approved by the master, case by case.

Before commencing discharging it has to be

*checked and ensured that the substance is allowed to be discharged according to MARPOL, Annex V

*verified if the ship is inside or outside of special areas as defined in MARPOL, Annex V

*no fishing vessels are in the vicinity.

*checked and ensured that the ship is en route

*checked and ensured that food waste shall not be discharged onto the ice

Special attention must be given when sailing in the special areas listed below, where discharge of any garbage other than comminuted food waste and cargo residues (non-HME) as defined in MARPOL 73/78 Annex V reg. 6 is illegal:

the Mediterranean Sea area

the Baltic Sea area

the Black Sea area

the Red Sea area

the gulfs area

the North Sea area

Polar Waters (Arctic Waters and/or Antarctic Sea)

the Wider Caribean area.[1]

Having completed discharging, the cleanness of each container/tank should be verified. In case of faulting - particularly by food waste and domestic waste - the containers/tanks should be washed and cleaned.

4.5.6 Documentation

• Every disposal, discharge or incineration has to be documented in the Garbage Record Book. From third parties a confirmation of receipt has to be obtained.

The entry for each completed incineration shall include date and time and position of the ship (latitude and longitude) at the start and stop of incineration, categories of garbage incinerated and the estimated amount incinerated for each category in cubic metres

The entry for each discharge to a port reception facility or another ship shall include date and time of discharge, port or facility or name of ship, categories of garbage discharged, and the estimated amount discharged for each category in cubic metres.

In the event of any discharge or accidental loss referred to in regulation 7 of this Annex an entry shall be made in the Garbage Record Book, or in the case of any ship of less than 400 gross tonnage, an entry shall be made in the ship's official log-book of the date and time of occurrence, port or position of the ship at time of occurrence (latitude, longitude and water depth if known), the reason for the discharge or loss, details of the items discharged or lost, categories of garbage discharged or lost, estimated amount for each category in cubic metres, reasonable precautions taken to prevent or minimize such discharge or accidental loss and general remarks.

Determination of Ocean-Disposal or Non-Ocean Disposal Garbage Designation(according 33 CFR 151.57)

Garbage Processing

Shipboard Garbage Storage

Discharge of Garbage

Definitions as per MARPOL 73/78 Annex V and as amended by MEPC 295 (71)

1.Animal carcasses mean the bodies of any animals that are carried on board as cargo and that die or are euthanized during the voyage.

2.Cargo residues mean the remnants of any cargo which are not covered by other Annexes to the present Convention and which remain on the deck or in holds following loading or unloading, including loading and unloading excess or spillage, whether in wet or dry condition or entrained in wash water but does not include cargo dust remaining on the deck after sweeping or dust on the external surfaces of the ship.

3.Cooking oil means any type of edible oil or animal fat used or intended to be used for the preparation or cooking of food, but does not include the food itself that is prepared using these oils.

4.Dishwater means the residue from the manual or automatic washing of dishes and cooking utensils which have been pre-cleaned to the extent that any food particles adhering to them would not normally interfere with the operation of automatic dishwashers.

5.Domestic wastes mean all types of wastes not covered by other Annexes that are generated in the accommodation spaces on board the ship. Domestic wastes do not include grey water.

6.E-waste means electrical and electronic equipment used for the normal operation of the ship or in the accommodation spaces, including all components, subassemblies and consumables, which are part of the equipment at the time of discarding, with the presence of material potentially hazardous to human health and/or the environment.

7.En route means that the ship is underway at sea on a course or courses, including deviation from the shortest direct route, which as far as practicable for navigational purposes, will cause any discharge to be spread over as great an area of the sea as is reasonable and practicable.

8.Fishing gear means any physical device or part thereof or combination of items that may be placed on or in the water or on the sea-bed with the intended purpose of capturing, or controlling for subsequent capture or harvesting, marine or fresh water organisms.

9.Fixed or floating platforms mean fixed or floating structures located at sea which are engaged in the exploration, exploitation or associated offshore processing of sea-bed mineral resources.

10.Food wastes mean any spoiled or unspoiled food substances and include fruits, vegetables, dairy products, poultry, meat products and food scraps generated aboard ship.

11.Garbage means all kinds of food wastes, domestic wastes and operational wastes, all plastics, cargo residues, cooking oil, fishing gear, and animal carcasses generated during the normal operation of the ship and liable to be disposed of continuously or periodically except those substances which are defined or listed in other Annexes to the present Convention. Garbage does not include fresh fish and parts thereof generated as a result of fishing activities undertaken during the voyage, or as a result of aquaculture activities which involve the transport of fish including shellfish for placement in the aquaculture facility and the transport of harvested fish including shellfish from such facilities to shore for processing.

12.Grey water means drainage from dishwater, shower, laundry, bath and washbasin drains. It does not include drainage from toilets, urinals, hospitals and animal spaces, as defined in regulation 1.3 of MARPOL Annex IV (sewage) and drainage from cargo spaces. Grey water is not considered garbage in the context of MARPOL Annex V.

13. Incinerator ashes mean ash and clinkers resulting from shipboard incinerators used for the incineration of garbage.

14. Nearest land. The term "from the nearest land" means from the baseline from which the territorial sea of the territory in question is established in accordance with international law, except that, for the purposes of the present Annex, ''from the nearest land'' off the north-eastern coast of Australia shall mean from a line drawn from a point on the coast of Australia in:

latitude 11°00΄ S, longitude 142°08΄ E to a point in latitude 10°35΄ S, longitude 141°55΄ E,

thence to a point latitude 10°00΄ S, longitude 142°00΄ E,

thence to a point latitude 09°10΄ S, longitude 143°52΄ E,

thence to a point latitude 09°00΄ S, longitude 144°30΄ E,

thence to a point latitude 10°41΄ S, longitude 145°00΄ E,

thence to a point latitude 13°00΄ S, longitude 145°00΄ E,

thence to a point latitude 15°00΄ S, longitude 146°00΄ E,

thence to a point latitude 17°30΄ S, longitude 147°00΄ E,

thence to a point latitude 21°00΄ S, longitude 152°55΄ E,

thence to a point latitude 24°30΄ S, longitude 154°00΄ E,

thence to a point on the coast of Australia in latitude 24°42΄ S, longitude 153°15΄ E.

15. Operational wastes mean all solid wastes (including slurries) not covered by other Annexes that are collected on board during normal maintenance or operations of a ship, or used for cargo stowage and handling. Operational wastes also include cleaning agents and additives contained in cargo hold and external wash water. Operational wastes does not include grey water, bilge water, or other similar discharges essential to the operation of a ship, taking into account the guidelines developed by the Organization. The definition of "operational wastes" (regulation 1.12 of MARPOL Annex V) excludes grey water, bilge water and other similar discharges essential to the operation of a ship.

16. Plastic means a solid material which contains as an essential ingredient one or more high molecular mass polymers and which is formed (shaped) during either manufacture of the polymer or the fabrication into a finished product by heat and/or pressure. Plastics have material properties ranging from hard and brittle to soft and elastic. For the purposes of this annex, "all plastics" means all garbage that consists of or includes plastic in any form, including synthetic ropes, synthetic fishing nets, plastic garbage bags and incinerator ashes from plastic products.

17. Special area means a sea area where for recognized technical reasons in relation to its oceanographic and ecological condition and to the particular character of its traffic the adoption of special mandatory methods for the prevention of sea pollution by garbage is required. For the purposes of this Annex the special areas are the Mediterranean Sea area, the Baltic Sea area, the Black Sea area, the Red Sea area, the Gulfs area, the North Sea area, the Antarctic area and the Wider Caribbean Region, which are defined as follows:

The Mediterranean Sea area means the Mediterranean Sea proper including the gulfs and seas therein with the boundary between the Mediterranean and the Black Sea constituted by the 41º N parallel and bounded to the west by the Straits of Gibraltar at the meridian 5°36΄ W.

The Baltic Sea area means the Baltic Sea proper with the Gulf of Bothnia and the Gulf of Finland and the entrance to the Baltic Sea bounded by the parallel of the Skaw in the Skagerrak at 57º 44.8΄ N.

The Black Sea area means the Black Sea proper with the boundary between the Mediterranean and the Black Sea constituted by the parallel 41º N.

The Red Sea area means the Red Sea proper including the Gulfs of Suez and Aqaba bounded at the south by the rhumb line between Ras si Ane (12º 28.5΄ N, 43º 19.6΄ E) and Husn Murad (12º 40.4΄ N, 43º 30.2΄ E).

The Gulfs area means the sea area located north-west of the rhumb line between Ras al Hadd (22º 30΄ N, 59º 48΄ E) and Ras al Fasteh (25º 04΄ N, 61º 25΄ E).

The North Sea area means the North Sea proper including seas therein with the boundary between: .1 the North Sea southwards of latitude 62º N and eastwards of longitude 4º W;

the Skagerrak, the southern limit of which is determined east of the Skaw by latitude 57º 44.8΄ N; and

the English Channel and its approaches eastwards of longitude 5º W and northwards of latitude 48º 30΄ N.

The Antarctic area means the sea area south of latitude 60º S.

The Wider Caribbean Region means the Gulf of Mexico and Caribbean Sea proper including the bays and seas therein and that portion of the Atlantic Ocean within the boundary constituted by the 30° N parallel from Florida eastward to 77°30΄ W meridian, thence a rhumb line to the intersection of 20° N parallel and 59° W meridian, thence a rhumb line to the intersection of 7°20' N parallel and 50° W meridian, thence a rhumb line drawn southwesterly to the eastern boundary of French Guiana.

MARPOL ANNEX V, Chapter 3 – International Code for Ships Operating in Polar Waters

Regulation 13

Definition

For the purpose of this Annex,

1.Polar Code means the International Code for Ships Operating in Polar Waters, consisting of an introduction, part I-A and part II-A and parts I-B and II-B, as adopted by resolutions MSC.385(94) and MEPC.264(68), as may be amended, provided that:

1.1.Amendments to the environment-related provisions of the introduction and chapter 5 of part II-A of the Polar Code are adopted, brought into force and take effect in accordance with the provisions of article 16 of the present Convention concerning the amendment procedures applicable to an appendix to an annex; and

1.2.Amendments to part II-B of the Polar Code are adopted by the Marine Environment Protection Committee in accordance with its Rules of Procedure.

2.Arctic waters means those waters which are located north of a line from the latitude 58°00’.0 N and longitude 042°00’.0 W to latitude 64°37’.0 N, longitude 035°27’.0 W and thence by a rhumb line to latitude 67°03’.9 N, longitude 026°33’.4 W and thence by a rhumb line to the latitude 70°49’.56 N and longitude 008°59’.61 W (Sørkapp, Jan Mayen) and by the southern shore of Jan Mayen to 73°31’.6 N and 019°01’.0 E by the Island of Bjørnøya, and thence by a great circle line to the latitude 68°38’.29 N and longitude 043°23’.08 E (Cap Kanin Nos) and thence by the northern shore of the Asian Continent eastward to the Bering Strait and thence from the Bering Strait westward to latitude 60° N as far as Il’pyrskiy and following the 60^th North parallel eastward south as latitude 60° N and thence eastward along parallel of latitude 60° N, to longitude 056°37’.1 W and thence to the latitude 58°00’.0 N, longitude 042°00’. W.

3.Polar waters means Arctic waters and/or the Antarctic area